Child Safeguarding and Data Protection Statement
Child Safeguarding and Data Protection Statement
Child Safeguarding and Data Protection Notice
To ensure compliance with UK law concerning child safeguarding and data protection, we kindly request your attention to the following guidelines and completion of the provided form. This statement outlines our commitment to maintaining the care and safety of all participants in our events organized by BYM.
DSEI 2023
The peace vigil is an act of worship and every care has been taken in the planning process to protect all participants, including young people. However, as it takes place during a period of other non-violent direct action against the arms fair, there is a risk that the police may take actions including sudden dispersal of the vigil and possible arrest. Staff attending the vigil to support young people have plans in place to mitigate this risk, including collecting emergency contact information through this form. We ask parents and guardians to be aware of this when completing the form alongside participants.
Compliance with Legislation
Our organisation operates in accordance with the relevant UK laws and regulations governing child safeguarding and data protection, including, but not limited to, the Children Act 1989, the Data Protection Act 2018, and the General Data Protection Regulation (GDPR).
Information and Consent
All participants are required to complete the Information and Consent form provided. This form serves multiple purposes, including obtaining necessary information for insurance purposes and enabling effective event planning that considers the unique needs of each attendee.
Handling and Storage of Data
We handle participant data in accordance with strict data protection protocols. Both electronic and paper forms of data will be collected, handled, and stored securely, ensuring compliance with BYM Policies and applicable data protection laws. Measures are in place to prevent unauthorised access or disclosure.
Involvement of Parents/Guardians
If the participant is aged 17 or under, we kindly ask that a parent or guardian complete sections of the form on their behalf. Foster carers or individuals with parental responsibility should sign the consent sections and provide their contact details. Please indicate if the participant is a ward of court or a 'looked after child.'
Community Agreement and Consequences
All participants must agree to abide by the stated community agreement throughout the event. Any violation of this agreement may result in appropriate consequences, which could include being asked to leave the event. Participants are responsible for the outcomes resulting from any breach of the community agreement.
We understand the importance of child safeguarding and data protection and take these matters seriously. By adhering to these guidelines, we aim to create a safe and inclusive environment for all participants. If you have any questions or require further information, please do not hesitate to contact jennyb@quaker.org.uk